Introduction

Odoo 18 introduces enhanced support for rental businesses, offering more flexibility and control over managing rental products and pricing. If your business rents equipment, vehicles, or other items, this guide will walk you through how to set rental prices and manage rental periods in the Sales module of Odoo 18.

Purpose

Using Odoo 18 for rental management allows you to:

• Offer clear and transparent rental pricing to customers.

• Track inventory movements efficiently.

• Manage rental durations and availability seamlessly.

• Automate billing based on rental periods.
  
  

Steps to Manage Rental Products and Pricing

1. Navigate to Rental Products

1. Go to Rental Module > Products.

2. View the list of existing products or click Create to add a new product.

3. Enter the Product Name.

4. Choose Product Type and enable the Rental checkbox.

2. Configure Rental Pricing

The Rental Pricing tab allows you to define pricing details, including:

• Charges for extra hours or days beyond the agreed rental period.

• Overdue amounts based on actual usage.

• Security Time – a buffer period during which the product is temporarily unavailable before pickup or after return.

You can define rental rates by adding values for:

• Period

• Pricelist

• Price - Use the “Add a price” link to add these details.

3. Configure Reservations

In the Reservations section, you can manage:

• Extra Hour – charges for additional hours.

• Extra Day – charges for additional days.

• Security Time – manage late returns and apply fees when products are not returned on time.
  
  

Conclusion

Setting up rental prices in Odoo 18 is a streamlined process that provides flexibility in managing time-based pricing. By integrating the Sales and Rental modules, your business can:

• Offer flexible pricing by hour, day, week, or month.

• Manage rental availability and returns efficiently.

• Seamlessly integrate rental orders with sales and inventory workflows.

Whether you rent equipment, tools, vehicles, or event spaces, Odoo 18 empowers your business to provide clear rental options, automate pricing calculations, and improve the overall customer experience.