Every tool. Every site.Fully accounted for.
Run tool requests, approvals, issuing, and returns for every project site from one system — so no drill, cutter, or transit walks off your books unnoticed.
Where tools go missing on a job site
You didn't plan for this — it's just how tool handling drifts once a site gets busy and the store keeper can't chase five gangs at once.
A worker asks for a tool
Verbally, or scribbled on a slip at the store window.
No one signs off
The store keeper hands it over to keep the gang moving.
The register falls behind
Entries get made at the end of the shift, if at all.
The tool moves site to site
Lent between gangs, no record of where it ended up.
The audit finds the gap
Written off, or deducted from someone's wages, months later.
One tool lifecycle, from crib to job and back
Every tool on every site moves through the same seven checkpoints — so there's always an answer to "who has it right now."
Request
Worker or foreman requests a tool and quantity for the job.
Approval
Site supervisor or store in-charge signs off before issue.
Issue
Tool is handed over and logged against the worker and site.
In use
Tracked while it's out on the block, block, or floor.
Return
Worker returns the tool once the task is done.
Inspection
Condition checked; damage or wear logged on the spot.
Back in crib
Marked available and ready for the next request.
What runs the tool crib, day to day
Built around how a site store actually works — one request at a time, one signature at a time, across as many projects as you're running.
Tool request management
Workers raise a request with the tool, quantity, and job it's for — no more standing at the store window.
Approval routing
Requests reach the right supervisor for that site before a single tool is handed over.
Controlled issuing
Every handover records who took it, how many, when, and against which job number.
Worker-wise tracking
See what's checked out to each worker and their full history, across every site they've worked.
Return & reconciliation
Issued and returned quantities are compared automatically — shortfalls surface the same day.
Live availability across sites
Check what's free, issued, returned, damaged, or under repair at any project — from one screen.
Condition & damage logging
Record wear, breakage, or missing parts at return, so repairs get booked before the next job needs it.
Full audit trail
Every request, approval, issue, and return stays on record — ready for site audits or client reviews.
What changes when you move off the register
Running on paper
- Chasing gangs at shift-end to find out what they took
- Tools drift between sites with no record of the handoff
- Store keeper's hours go into re-writing the register
- No visibility until the quarterly stock check
Running on ToolCrib
- Every request logged the moment it's made, at any site
- Tools stay accounted for even when they cross sites
- Hours back every week for the store team
- One live view, checked as often as you like
Built for everyone who touches a tool on site
Whether you're running one site or ten, the same crib handles every request, gang, and store.
Site engineers
Raise and approve requests for their crew without leaving the site.
Store keepers
Issue and receive tools with a record, not a memory, backing every handover.
Subcontractor crews
Draw tools against their own job number, kept separate from your own gangs.
Project managers
Check tool spend and availability across every site from a single dashboard.
Multiple projects
Run one tool crib policy across every project, without merging their stock.
Put your tool crib on one system.
See how ToolCrib handles requests, approvals, and returns across your live sites.